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Privacy Policy

1. An overview of data protection

General

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. For detailed information on data protection, please refer to our privacy policy listed below this text.

Data Protection Settings

Click this link to review or adjust your data protection settings.

Data Collection on Our Website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the site notice (Imprint) of this website.

How do we collect your data?
Your data is collected in part by you providing it to us. This may include personal data you enter into a contact form.
Other data is collected automatically or after your consent when visiting the website by our IT systems. This mainly includes technical data (e.g., internet browser, operating system, time of page access). This data is collected automatically as soon as you access this website.

What do we use your data for?
Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior. If contracts can be concluded or initiated via this website, the transmitted data will also be processed for contract offers, orders, or other order-related inquiries.

What rights do you have regarding your data?
You have the right to request information free of charge at any time about the origin, recipient, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you may withdraw this consent at any time with future effect. Furthermore, you have the right to request restriction of the processing of your personal data under certain circumstances. You also have the right to lodge a complaint with the competent supervisory authority.
You may contact us at any time regarding this and any other questions on the subject of data protection.

Analytics Tools and Third-Party Tools

When visiting our website, your browsing behavior may be statistically evaluated. This is mainly done using cookies and so-called analytics programs. The analysis of your browsing behavior is usually anonymized; the browsing behavior cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.
You may object to this analysis. We will inform you about your options to object within this privacy policy.

  1. Hosting

We host the content of our website with the following provider:

Hetzner
The provider is Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany (hereinafter “Hetzner”).
For details, please refer to Hetzner’s privacy policy:
https://www.hetzner.com/de/legal/privacy-policy/

The use of Hetzner is based on Art. 6 (1) lit. f GDPR. We have a legitimate interest in the most reliable presentation of our website. Where consent has been requested, processing will be carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) as defined by the TDDDG. Consent may be withdrawn at any time.

Data Processing Agreement

We have entered into a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law that ensures Hetzner processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

  1. General Information and Mandatory Disclosures

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations as well as this privacy policy.
When you use this website, various personal data is collected. Personal data is any data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.
We point out that data transmission over the Internet (e.g., communication by email) can have security vulnerabilities. A complete protection of data from access by third parties is not possible.

Note on the Responsible Entity

The responsible entity for data processing on this website is:

Seneca Business Software GmbH
Seidlstraße 5
80335 Munich
Phone: +49 89 24294120
Email: info@seneca-control.com

The responsible entity is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration

Unless a more specific storage period is stated within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you submit a justified request for deletion or withdraw consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods). In this case, deletion takes place once these reasons no longer apply.

General Information on the Legal Basis for Data Processing on this Website

If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR if special categories of data according to Art. 9 (1) GDPR are processed. In the event of explicit consent to data transfer to third countries, data processing is also based on Art. 49 (1) lit. a GDPR.
If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), processing additionally takes place on the basis of § 25 (1) TDDDG. Consent may be withdrawn at any time.
If your data is required for contract fulfillment or pre-contractual measures, we process your data based on Art. 6 (1) lit. b GDPR.
We also process your data if required to fulfill a legal obligation based on Art. 6 (1) lit. c GDPR.
Data processing may also be based on our legitimate interests pursuant to Art. 6 (1) lit. f GDPR.
The specific applicable legal bases are explained in the following sections of this privacy policy.

  1. Data Protection Officer

Statutory Data Protection Officer

We have appointed a Data Protection Officer for our company.

Seneca Business Software GmbH
Data Protection Officer
Seidlstraße 5
80335 Munich
Phone: +49 89 24294120
Email: dsb@seneca-control.com

 

Recipients of Personal Data

As part of our business activities, we work with various external parties. In some cases, this also requires the transfer of personal data to such external recipients.
We only transfer personal data to external parties if this is necessary for the performance of a contract, if we are legally obliged to do so (e.g., transfer of data to tax authorities), if we have a legitimate interest pursuant to Art. 6 (1) lit. f GDPR, or if another legal basis permits such transfer of data.
If processors are used, we only transfer personal data of our customers on the basis of a valid Data Processing Agreement. In case of joint processing, a joint controller agreement is concluded.

 

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your express consent. You may withdraw any consent previously given at any time. The legality of the data processing carried out before the revocation remains unaffected by the withdrawal.

 

Right to Object to Data Processing in Special Cases and to Direct Marketing (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6 (1) LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA, INCLUDING PROFILING BASED ON THESE PROVISIONS. THE APPLICABLE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION ACCORDING TO ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING, INCLUDING PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION ACCORDING TO ART. 21 (2) GDPR).

 

Right to Lodge a Complaint with the Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or place of the alleged infringement.
The right to lodge a complaint exists without prejudice to any other administrative or judicial remedy.

 

Right to Data Portability

You have the right to receive data that we process automatically on the basis of your consent or in fulfillment of a contract, in a commonly used, machine-readable format and to transmit those data to yourself or a third party. If you request direct transmission of the data to another controller, this will only be done if technically feasible.

 

Right of Access, Blocking, Deletion

Within the framework of applicable law, you have the right at any time to obtain free information about your stored personal data, their origin and recipients, and the purpose of data processing, and, if applicable, a right to rectification, blocking, or deletion of these data.
For this purpose and for any further questions regarding personal data, you may contact us at any time using the address provided in the site notice.

 

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You may contact us at any time for this purpose. The right to restriction applies in the following cases:

  • If you contest the accuracy of your personal data stored by us, we typically need time to verify this. For the duration of the review, you have the right to request restriction of the processing of your personal data.
  • If the processing of your personal data was/ is unlawful, you may request restriction of data processing instead of deletion.
  • If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request restriction of data processing instead of deletion.
  • If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing of interests must be carried out. Until it is determined whose interests prevail, you have the right to request restriction of the processing of your personal data.

If you have restricted the processing of your personal data, such data – apart from storage – may only be processed with your consent, for the establishment, exercise, or defense of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.

 

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the website operator, this site uses SSL or TLS encryption.
You can recognize an encrypted connection by the fact that your browser’s address line changes from “http://” to “https://” and by the lock icon in your browser bar.
When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

 

Objection to Promotional Emails

We hereby object to the use of contact data published as part of the legal notice obligation for sending unsolicited advertising and informational materials.
The operators of this website expressly reserve the right to take legal action in the event of unsolicited advertising, such as spam emails.

  1. Data Collection on Our Website

Cookies

Our website uses so-called “cookies.” Cookies are small data packets that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted once you leave the website. Persistent cookies remain stored on your device until you delete them or they are automatically removed by your web browser.

Cookies may be placed either by us (first-party cookies) or by third-party companies (third-party cookies). Third-party cookies enable the integration of certain third-party services within websites (e.g., cookies for payment processing services).

Cookies serve various purposes. Many cookies are technically necessary, as certain website functions cannot operate without them (e.g., shopping cart functionality or video display). Other cookies can be used to analyze user behavior or for advertising purposes.

Cookies that are required to carry out electronic communication processes, to provide certain functions requested by you (e.g., shopping cart function), or to optimize the website (e.g., audience measurement cookies) are stored on the basis of Art. 6 (1) lit. f GDPR unless another legal basis is specified.
The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. Where consent for the storage of cookies and comparable recognition technologies has been requested, processing is based exclusively on this consent (Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG). Consent may be withdrawn at any time.

You can configure your browser to notify you whenever cookies are set, to allow cookies only on a case-by-case basis, to exclude the acceptance of cookies in certain cases or in general, or to activate automatic deletion upon closing the browser. Disabling cookies may limit the functionality of this website.

Which cookies and services are used on this website can be found in this privacy policy.

 

Consent with Borlabs Cookie

Our website uses Borlabs Cookie consent technology to obtain and document your consent to the storage of certain cookies or the use of specific technologies in a legally compliant manner. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg, Germany (hereinafter “Borlabs”).

When you visit our website, a Borlabs cookie is stored in your browser, containing the consents you have granted or revoked. This data is not transmitted to Borlabs.

The collected data is stored until you request deletion, delete the Borlabs cookie yourself, or the purpose for storing the data no longer applies. Mandatory statutory retention obligations remain unaffected.

For details on Borlabs Cookie data processing, please visit:
https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

The use of Borlabs Cookie consent technology is carried out to fulfill the statutory requirement to obtain consent for the use of cookies. The legal basis is Art. 6 (1) lit. c GDPR.

 

Server Log Files

The provider of this website automatically collects and stores information in server log files, which your browser automatically transmits to us. These include:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing device
  • Time of server request
  • IP address

These data will not be merged with other data sources.

The legal basis for processing is Art. 6 (1) lit. b GDPR, which permits processing for the performance of a contract or pre-contractual measures.
Data collection is additionally based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free display and optimization of the website -server log files must be recorded for this purpose.

Contact Form

If you submit an inquiry to us via the contact form, the information you provide -including the contact details you give – will be stored by us for the purpose of processing the request and in case of follow-up questions. We do not share this information without your consent.

Data processing is based on Art. 6 (1) lit. b GDPR if the request is related to the performance of a contract or required for pre-contractual measures.
In all other cases, processing is based on our legitimate interest in efficiently handling inquiries (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR), if requested. Consent may be withdrawn at any time.

The data you enter in the contact form will be stored until you request deletion, withdraw your consent to storage, or the purpose for data storage no longer applies (e.g., once your request has been processed). Mandatory legal retention requirements remain unaffected.

Inquiry by Email, Telephone, or Fax

If you contact us by email, telephone, or fax, your inquiry – including all resulting personal data (e.g., name, request) – will be stored and processed for the purpose of handling your request. We do not share this data without your consent.

Processing is based on Art. 6 (1) lit. b GDPR if the request is related to a contract or required for pre-contractual measures.
In all other cases, processing is based on our legitimate interest in efficiently handling inquiries (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR), if requested. Consent may be withdrawn at any time.

Data transmitted to us through contact requests will remain with us until you request deletion, withdraw consent, or the purpose for storage no longer applies. Mandatory statutory retention obligations remain unaffected.

Contact via HubSpot Forms

We use HubSpot on this website. The provider is HubSpot Inc., 25 Street, Cambridge, MA 02141 USA (hereinafter “HubSpot CRM”).

HubSpot enables us to manage existing and potential customers and contact information. With HubSpot, we can record, categorize, and analyze customer interactions across various channels (email, social media, phone). The collected personal data may be evaluated and used for communication with prospective customers or for marketing measures (e.g., newsletter mailings). HubSpot CRM also allows us to analyze user behavior on our website.

The use of HubSpot is based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in efficient customer management and communication.
If consent was requested, processing is based solely on Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG where consent includes storage of cookies or accessing device information (e.g., device fingerprinting). Consent may be withdrawn at any time.

For details, please refer to HubSpot’s privacy policy:
https://legal.hubspot.com/privacy-policy

Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses. Details:
https://www.hubspot.com/data-privacy/privacy-shield

The company is certified under the EU-US Data Privacy Framework (DPF). This framework ensures that certified US organizations comply with EU data protection standards. More information:
https://www.dataprivacyframework.gov/participant/5812

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) with HubSpot. This legally required agreement ensures that HubSpot only processes personal data of website visitors according to our instructions and in compliance with the GDPR.

Registration on This Website

You may register on this website in order to use additional features. We use the data you provide solely for the purpose of using the service or function for which you registered. All required registration fields must be completed; otherwise we will reject the registration.

For important changes – for example, regarding the scope of the offer or technical adjustments – we use the email address provided during registration to inform you.

Processing of registration data is based on Art. 6 (1) lit. b GDPR – executing the usage relationship established by registration and possibly initiating further contracts.

The registration data will be stored as long as you remain registered on this website and will be deleted thereafter. Legal retention requirements remain unaffected.

 

Appointment Booking via Microsoft Bookings

We offer the option to book appointments online via our website. To do so, we use Microsoft Bookings, a service provided by Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521, Ireland.

When booking an appointment, personal data such as name, email address, and any additional information necessary for scheduling will be processed. This data is used solely for scheduling and managing appointments.

Data processing is based on Art. 6 (1) lit. b GDPR (pre-contractual measures) or Art. 6 (1) lit. f GDPR (our legitimate interest in efficient appointment management).

Microsoft processes the data on our behalf under a Data Processing Agreement. Processing may also occur outside the EU, particularly in the USA. Microsoft is certified under the EU-US Data Privacy Framework, ensuring an adequate level of data protection.

Further information on Microsoft’s data processing can be found at:

https://privacy.microsoft.com/de-de/privacystatement

  1. Analytics Tools and Advertising

Google Analytics / Google Tag Manager

Google Tag Manager

We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that allows us to integrate tracking or analytics tools and other technologies on our website. Google Tag Manager itself does not create user profiles, store cookies, or perform independent analyses. It is solely used for the management and deployment of the tools integrated via it.

Google Tag Manager does, however, record your IP address, which may also be transmitted to the parent company Google LLC in the United States.

The use of Google Tag Manager is based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the quick and uncomplicated integration and administration of various tools on its website. Where the corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent may be withdrawn at any time.

The company is certified under the EU-US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the USA. Each company certified under the DPF undertakes to comply with these data protection standards. Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5780

Google Analytics

This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior of website visitors. For this purpose, the website operator receives various usage data, such as page views, time spent on the page, operating systems used, and the user’s origin. These data may be aggregated in a user ID and assigned to the respective device of the website visitor.

In addition, we can record your mouse and scroll movements and clicks with Google Analytics. Google Analytics also uses various modeling approaches to supplement the collected data sets and applies machine learning technologies in data analysis.

Google Analytics uses technologies that enable recognition of the user for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). The information collected by Google about your use of this website is generally transferred to a Google server in the USA and stored there.

The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses (SCCs). Details can be found here:
https://business.safety.google/adscontrollerterms/sccs/

The company is certified under the EU-US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the USA. Each company certified under the DPF undertakes to comply with these data protection standards. Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5780

IP Anonymization

IP anonymization is enabled on this website. As a result, your IP address is shortened by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area prior to transmission to the USA. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activity, and provide further services related to website and internet usage to the website operator. The IP address transmitted by your browser within the scope of Google Analytics will not be merged with other Google data.

Browser Plugin

You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available under the following link:
https://tools.google.com/dlpage/gaoptout?hl=de

More information on how Google Analytics handles user data can be found in Google’s privacy policy:
https://support.google.com/analytics/answer/6004245?hl=de

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) with Google and fully implement the strict requirements of the German data protection authorities for the use of Google Analytics.

 

Microsoft Advertising

The website operator uses Microsoft Advertising. Microsoft Advertising is an online advertising program of Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA.

Microsoft Advertising enables us to display advertisements in the Bing search engine or on third-party websites when users enter certain search terms on Bing (keyword targeting). Targeted advertisements can also be displayed based on user data available to Microsoft (e.g., location data and interests) (audience targeting). As the website operator, we can carry out quantitative evaluations, such as analyzing which search terms led to the display of our ads and how many ads resulted in corresponding clicks.

We use Universal Event Tracking (UET) from Microsoft Advertising on this site. Pseudonymized data is collected to track which actions you perform on our websites after clicking on a Microsoft Advertising ad. UET collects, among other things, your (anonymized) IP address, device identifiers, information about device and browser settings, Microsoft Click ID (stored in a cookie), time spent on the website, which areas of the website were accessed, which advert you used to reach the website, and the clicked keyword.

The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses. Details can be found here:
https://learn.microsoft.com/de-de/compliance/regulatory/offering-eu-model-clauses

The company is certified under the EU-US Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/6474

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law that ensures that the service processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

 

Microsoft Clarity

This website uses Microsoft Clarity. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland,
https://learn.microsoft.com/en-us/clarity/faq
(hereinafter “Microsoft Clarity”).

Microsoft Clarity is a tool for analyzing user behavior on this website. In particular, Microsoft Clarity records mouse movements and creates visual representations (heatmaps) showing which areas of the website users scroll through most frequently. Microsoft Clarity can also record sessions, allowing us to view website usage in the form of video replays. In addition, we receive information about the general user behavior on our website.

Microsoft Clarity uses technologies that enable recognition of users for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). Your personal data is stored on Microsoft servers (Microsoft Azure Cloud Service) in the USA.

Where consent has been obtained, the above service is used exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 TDDDG. Consent may be withdrawn at any time. If no consent has been obtained, this service is used on the basis of Art. 6 (1) lit. f GDPR; the website operator has a legitimate interest in effective user analysis.

Further details on data protection at Microsoft Clarity can be found here:
https://docs.microsoft.com/en-us/clarity/faq

The company is certified under the EU-US Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/6474

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law that ensures that the service processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

 

Google Ads

The website operator uses Google Ads. Google Ads is an online advertising program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Ads enables us to display advertisements in the Google search engine or on third-party websites when users enter certain search terms on Google (keyword targeting). Targeted advertisements can also be displayed based on user data available to Google (e.g., location data and interests) (audience targeting). As the website operator, we can evaluate this data quantitatively, for example by analyzing which search terms led to the display of our ads and how many ads resulted in clicks.

The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses. Details can be found here:
https://policies.google.com/privacy/frameworks
and
https://business.safety.google/controllerterms/

The company is certified under the EU-US Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5780

 

Google AdSense

This website uses Google AdSense, a service for embedding advertisements. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google AdSense allows us to display targeted advertisements from third-party companies on our website. The content of the ads is based on your interests, which Google determines from your previous user behavior. In addition, contextual information such as your location, the content of the visited website, or your Google search queries may be taken into account when selecting appropriate ads.

Google AdSense uses cookies, web beacons (invisible graphics), and comparable recognition technologies. This makes it possible to analyze visitor traffic on this website.

The information collected by Google AdSense about your use of this website (including your IP address) and the delivery of ad formats is transmitted to a Google server in the USA and stored there. This information may be passed on by Google to its contractual partners. However, Google will not merge your IP address with other data stored about you.

The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses. Details can be found here:
https://business.safety.google/adscontrollerterms/sccs/

The company is certified under the EU-US Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5780

 

Google Conversion Tracking

This website uses Google Conversion Tracking. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

With the help of Google Conversion Tracking, we and Google can determine whether users have performed certain actions. For example, we can evaluate which buttons on our website are clicked how often and which products are viewed or purchased particularly frequently. Based on this information, conversion statistics are created. We learn the total number of users who clicked on our ads and which actions they performed. We do not receive any information that personally identifies users. Google uses cookies or comparable recognition technologies for this purpose.

The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

More information on Google Conversion Tracking can be found in Google’s privacy policy:
https://policies.google.com/privacy?hl=de

The company is certified under the EU-US Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5780

 

LinkedIn Insight Tag

This website uses the LinkedIn Insight Tag. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Data Processing by LinkedIn Insight Tag

With the help of the LinkedIn Insight Tag, we obtain information about visitors to our website. If a visitor is registered with LinkedIn, we can, among other things, analyze the key professional data of our website visitors (e.g., career level, company size, country, location, industry, job title) and align our site better with the respective target audiences.

We can also use LinkedIn Insight Tag to measure whether visitors to our website make a purchase or perform another action (conversion measurement). Conversion measurement can be carried out across devices (e.g., from PC to tablet).

LinkedIn Insight Tag also offers a retargeting function that enables us to display targeted advertising to visitors of our website outside the website, whereby, according to LinkedIn, the addressees of the ads are not personally identified.

LinkedIn also collects so-called log files (URL, referrer URL, IP address, device and browser characteristics, and time of access). IP addresses are shortened or, if used to reach LinkedIn members across devices, hashed (pseudonymized). Direct identifiers of LinkedIn members are deleted by LinkedIn after seven days. The remaining pseudonymized data is then deleted within 180 days.

The data collected by LinkedIn cannot be assigned by us as website operator to specific individuals. LinkedIn will store the personal data of website visitors on its servers in the USA and use it as part of its own advertising activities. For details, please refer to LinkedIn’s privacy policy:
https://www.linkedin.com/legal/privacy-policy#choices-oblig

Legal Basis

Where consent has been obtained, the above service is used exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 TDDDG. Consent may be withdrawn at any time. If no consent has been obtained, this service is used on the basis of Art. 6 (1) lit. f GDPR; the website operator has a legitimate interest in effective advertising measures including social media.

Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses. Details can be found here:
https://www.linkedin.com/legal/l/dpa
and
https://www.linkedin.com/legal/l/eu-sccs

The company is certified under the EU-US Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5448

Objection to the Use of LinkedIn Insight Tag

You can object to the analysis of user behavior and targeted advertising by LinkedIn at the following link:
https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

Furthermore, LinkedIn members can control the use of their personal data for advertising purposes in their account settings. To prevent LinkedIn from linking data collected on our website with your LinkedIn account, you must log out of your LinkedIn account before visiting our website.

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law that ensures that the service processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

  1. Newsletter

Newsletter Data

If you would like to subscribe to the newsletter offered on this website, we require an email address from you as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. No further data is collected, or only on a voluntary basis.

We use newsletter service providers for handling the newsletter, which are described below.

 

Mailchimp

This website uses the services of Mailchimp for sending newsletters. The provider is The Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA.

Mailchimp is a service that can be used, among other things, to organize and analyze newsletter distribution. When you enter data for the purpose of subscribing to the newsletter (e.g., email address), this data is stored on Mailchimp’s servers in the USA.

With the help of Mailchimp, we can analyze our newsletter campaigns. When you open an email sent with Mailchimp, a file contained in the email (a so-called web beacon) connects to Mailchimp’s servers in the USA. This allows us to determine whether a newsletter message has been opened and which links may have been clicked. Technical information is also collected (e.g., time of access, IP address, browser type, and operating system). These data cannot be attributed to the respective newsletter recipient. They are used exclusively for the statistical analysis of newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to the interests of the recipients.

If you do not wish to be analyzed by Mailchimp, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in each newsletter message.

Data processing is based on your consent (Art. 6 (1) lit. a GDPR). You may withdraw your consent at any time by unsubscribing from the newsletter. The lawfulness of the data processing operations already carried out remains unaffected by the withdrawal.

The data you provide to us for the purpose of subscribing to the newsletter will be stored by us and/or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe. Data that has been stored by us for other purposes remains unaffected.

Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses. Details can be found here:
https://mailchimp.com/eu-us-data-transfer-statement/
and
https://mailchimp.com/legal/data-processing-addendum/#Annex_C_-_Standard_Contractual_Clauses

After you unsubscribe from the newsletter distribution list, your email address may be stored by us and/or the newsletter service provider in a blacklist, insofar as this is necessary to prevent future mailings. The data in the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements for sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). Storage in the blacklist is not time-limited. You can object to this storage if your interests outweigh our legitimate interest.

For more information, please refer to Mailchimp’s terms and privacy provisions:
https://mailchimp.com/legal/terms/

The company is certified under the EU-US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the USA. Each company certified under the DPF undertakes to comply with these data protection standards. Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/7693

 

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law that ensures the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

  1. Plugins and Tools

YouTube with Enhanced Privacy Mode

This website embeds videos from the YouTube platform. The operator of YouTube is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

When you visit a page on this website that contains embedded YouTube content, a connection to YouTube’s servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

We use YouTube in enhanced privacy mode. According to YouTube, videos played in enhanced privacy mode are not used to personalize browsing on YouTube. Advertisements displayed in enhanced privacy mode are also not personalized. In enhanced privacy mode, no cookies are set. However, so-called local storage elements may be stored in the user’s browser instead. These can contain personal information similar to cookies and may be used for recognition purposes.
Details on enhanced privacy mode can be found here:
https://support.google.com/youtube/answer/171780

Additional data processing activities may be triggered after activating a YouTube video. We have no influence on these processing operations.

The use of YouTube is based on our legitimate interest in a visually appealing presentation of our online offerings (Art. 6 (1) lit. f GDPR). Where consent has been requested, processing is based exclusively on Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG, provided the consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) as defined by the TDDDG. Consent may be withdrawn at any time.

Further information on YouTube’s data protection practices can be found in their privacy policy at:
https://policies.google.com/privacy?hl=en

The company is certified under the EU-US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the USA.
Certified companies commit to comply with these data protection standards.
More information can be found at:
https://www.dataprivacyframework.gov/participant/5780

Google Fonts (Local Hosting)

This website uses so-called Google Fonts provided by Google for uniform display of fonts.
The Google Fonts are installed locally. No connection to Google servers is established in this process.

Further information on Google Fonts can be found at:
https://developers.google.com/fonts/faq
and in Google’s privacy policy:
https://policies.google.com/privacy?hl=en

  1. Audio and Video Conferencing

Data Processing

We use online conferencing tools, among others, to communicate with our customers. The specific tools we use are listed below.
When you communicate with us via video or audio conference over the internet, your personal data is collected and processed by us and by the provider of the respective conferencing tool.

The conferencing tools collect all data that you provide to use the tools (e.g., email address and/or phone number). In addition, the conferencing tools process the duration of the conference, the start and end time of participation, the number of participants, and other “context information” related to the communication process (metadata).

Furthermore, the provider of the tool processes all technical data required to establish the online connection. This includes, in particular:

  • IP address
  • MAC address
  • Device IDs
  • Device type
  • Operating system type and version
  • Client version
  • Camera type
  • Microphone or speaker used
  • Type of network connection

If content is exchanged, uploaded, or otherwise provided within the tool, this content is also stored on the servers of the conferencing tool provider. Such content includes, in particular:

  • Cloud recordings
  • Chat / instant messages
  • Voicemails
  • Uploaded photos and videos
  • Files
  • Whiteboards
  • Any other information shared during use of the service

Please note that we do not have full control over the data processing procedures of the conferencing tools. Our options are largely based on the corporate policies of the respective providers. For further information on data processing by the conferencing tools, please refer to the privacy policies of the respective tools listed below.

Purpose and Legal Basis

The conferencing tools are used to communicate with prospective or existing contractual partners, or to provide certain services to our customers (Art. 6 (1) lit. b GDPR).
The use of these tools further serves to simplify and accelerate communication with us (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR).
Where consent is requested, processing takes place exclusively on the basis of this consent; consent may be withdrawn at any time with future effect.

Storage Duration

Data directly collected by us through the conferencing tools is deleted from our systems as soon as you request deletion, withdraw your consent, or the purpose of processing no longer applies.
Cookies stored on your device remain until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence over the storage duration of your data stored by the providers of the conferencing tools for their own purposes. For details, please refer directly to the privacy notices of the respective providers.

Conferencing Tools Used

TeamViewer

We use TeamViewer. Provider:

TeamViewer Germany GmbH
Jahnstr. 30
73037 Göppingen, Germany

Details on data processing can be found in TeamViewer’s privacy policy:
https://www.teamviewer.com/de/datenschutzerklaerung/

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above service. This legally required agreement ensures that the provider processes personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Microsoft Teams

We use Microsoft Teams. Provider:

Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park
Leopardstown, Dublin 18, Ireland

Details on data processing can be found in Microsoft’s privacy statement:
https://privacy.microsoft.com/de-de/privacystatement

The company is certified under the EU-US Data Privacy Framework (DPF).
The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the USA.
Companies certified under the DPF commit to complying with these data protection standards.
More information is available here:
https://www.dataprivacyframework.gov/participant/6474

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above service. This legally required agreement ensures that the provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

  1. Our Own Services

Handling of Applicant Data

We offer you the opportunity to apply to us (e.g., by email, post, or via an online application form).
In the following, we inform you about the scope, purpose, and use of the personal data collected during the application process.
We assure you that the collection, processing, and use of your data is carried out in accordance with applicable data protection regulations and all other statutory provisions, and that your data will be treated strictly confidentially.

 

Scope and Purpose of Data Collection

If you send us an application, we process the associated personal data (e.g., contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide whether to establish an employment relationship.

The legal basis is:

  • Section 26 of the German Federal Data Protection Act (BDSG) (initiation of an employment relationship),
  • Art. 6 (1) lit. b GDPR (general contract initiation), and
  • Art. 6 (1) lit. a GDPR if consent has been given.

Consent may be withdrawn at any time.

Your personal data will only be shared within our company with individuals involved in processing your application.

If the application is successful, the data you submitted will be stored in our data processing systems for the purpose of carrying out the employment relationship, based on § 26 BDSG and Art. 6 (1) lit. b GDPR.

Storage Duration of Data

If we are unable to offer you a position, if you decline an offer, or if you withdraw your application, we reserve the right to retain the data you submitted based on our legitimate interest (Art. 6 (1) lit. f GDPR) for up to 6 months after the conclusion of the application process (rejection or withdrawal of the application).

After this period, the data will be deleted and any physical application documents will be destroyed.

The retention serves in particular as evidence in the event of legal disputes.

If it becomes apparent that the data will be required after the 6-month period (e.g., due to an imminent or ongoing legal dispute), deletion will only take place once the purpose for further retention no longer applies.

Longer retention may also occur if:

  • you have given explicit consent (Art. 6 (1) lit. a GDPR), or
  • statutory retention obligations prevent deletion.

 

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Privacy settings

Click this to review or revise your privacy settings.

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator’s contact details can be found in the website’s required legal notice.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behaviour. This happens primarily using cookies and analytics. The analysis of your surfing behaviour is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.
You can object to this analysis. We will inform you below about how to exercise your options in this regard.

2. General information and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.
If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website

The party responsible for processing data on this website is:
Seneca Business Software GmbH


Zweigstraße 1080336 München


Telephone: 089-24294120


Email: info@seneca-control.com


The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Right to data portability

You have the right to have data which we process based on your consent or in fulfilment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

Opposition to promotional emails

We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

3. Data protection officer

Statutory data protection officer

We have appointed a data protection officer for our company.
Seneca Business Software GmbH
Datenschutzbeauftragter
Zweigstraße 10
80336 München
Telephone: 089-24294120
Email: dsb@seneca-control.com

4. Data collection on our website

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.
Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behaviour) are also stored, they will be treated separately in this privacy policy.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • The hostname of the accessing computer
  • Time of the server request
  • IP address

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfil a contract or for measures preliminary to a contract.

Contact form

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.


We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.


We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

5. Analytics and advertising

Google Analytics

This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behaviour to optimize both its website and its advertising.

IP anonymization

We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

Browser plugin

You can prevent these cookies from being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Objecting to the collection of data

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.

For more information about how Google Analytics handles user data, see Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

Outsourced data processing

We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

6. Newsletter

Newsletter data

If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.
We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the “unsubscribe” link in the newsletter. The data processed before we receive your request may still be legally processed.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the member’s area) remain unaffected.

MailChimp

This website uses the services of MailChimp to send newsletters. This service is provided by Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA.

MailChimp is a service which organizes and analyzes the distribution of newsletters. If you provide data (e.g. your email address) to subscribe to our newsletter, it will be stored on MailChimp servers in the USA.

MailChimp is certified under the EU-US Privacy Shield. The Privacy Shield is an agreement between the European Union (EU) and the US to ensure compliance with European privacy standards in the United States.

We use MailChimp to analyze our newsletter campaigns. When you open an email sent by MailChimp, a file included in the email (called a web beacon) connects to MailChimp’s servers in the United States. This allows us to determine if a newsletter message has been opened and which links you click on. In addition, technical information is collected (e.g. time of retrieval, IP address, browser type, and operating system). This information cannot be assigned to a specific recipient. It is used exclusively for the statistical analysis of our newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to your interests.

If you do not want your usage of the newsletter to be analyzed by MailChimp, you will have to unsubscribe from the newsletter. For this purpose, we provide a link in every newsletter we send. You can also unsubscribe from the newsletter directly on the website.

Data processing is based on Art. 6 (1) (a) DSGVO. You may revoke your consent at any time by unsubscribing to the newsletter. The data processed before we receive your request may still be legally processed.

The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted from our servers and those of MailChimp. Data we have stored for other purposes (e.g. email addresses for the member’s area) remains unaffected.

For details, see the MailChimp privacy policy at https://mailchimp.com/legal/terms/.

Completion of a data processing agreement

We have entered into a data processing agreement with MailChimp, in which we require MailChimp to protect the data of our customers and not to disclose said data to third parties. This agreement may be viewed at the following link: https://mailchimp.com/legal/forms/data-processing-agreement/sample-agreement/.